Learn to Avoid Mistakes of Intranet Security

When you are using SharePoint or Office 365, you must be aware of the intranet security. There are some common mistakes or pitfalls that must be avoided after assessing the risks and the threats to your organization.

Passwords:  This is a very essential factor while using the intranet. Passwords must be changed, in a frequent manner, may be after 60 days. When you are using a combination of keyword symbols and letters with a good length, it is considered to be a good password. Make sure you are not using a single character or your pet’s common name as your password.

Firewall Set Up:  Never try setting up the firewall of your organisation in a hurry. Ensure that the default settings have been edited and tested properly before finally setting it up. A properly configured firewall can provide a security audit in most of the cases.

Rogue Code and Viruses: While performing any document management process, you are required to prevent viruses and rogue codes properly. The antivirus security packages come with browser settings, mail client settings, web page settings and write protection for different users. Java and other executables can be embedded in a single document or web page and can be opened with an application. The security policy of the organisation must include the settings of the antivirus programs which can be launched by default.

Remote Access:  If your organisation requires to be accessed from remote places, you must be careful of the security process of the intranet. You can allow a virtual private network for establishing secured connection with the intranet. Try to test and analyse the loopholes of the virtual private network before assessing from remote areas.

Encryption:  Encryption or the authentication process can be available with the authentication options such as the Secure Socket Layers. You can convert the entire authentication functions to the SSL or equivalent options.

Content Management:  When it comes to knowledge management or content publishing, the intranet is responsible for exchanging the information among the colleagues. You can update and verify the tables of the job functions including the web page data.

E-mail Management: Your organisation must maintain an active approach towards the email security. You must take note that your internet service provider (ISP) is providing you with a secure mail extension. If your ISP is not providing the secure multipurpose mail extensions, you might consider changing your provider.

Standard Software:  If you can identify any unauthorised software, immediately try to remove it. For maintaining the standard software, you must opt for the licensed servers where the bugs and the vulnerabilities can be repaired easily.

Security Audit:  For checking the weak points of the intranet, try to implement an annual security audit with spot check functions either quarterly or monthly.

As 100 % security is impossible in any computers, you can try as much as possible to avoid the pitfalls of the intranet security. Try to identify the threats and vulnerabilities and implement the safety measures. You can verify whether the system is meeting the security benchmark of your organisation or not.

Managing your Company Information with SharePoint

Company details are highly confidential, but they are needed to be shared from time to time to different employees. If you keep all the documents in some sort of storage, so that you can deliver that to any employee, at any point in time - wouldn’t that be easy? SharePoint can give you a perfect solution in this regard. It is ready to assist you in all possible ways. Check out the possible ways, you can use the application to manage your company details.

Intranet - This will have a login interface, where your staffs will be logged in with their Id and password. As they will enter the portal, they will find a dashboard, where all the regular details are uploaded. Quote for the day, tasks of the day and many other things can be customized quite easily for different departments.

Documents - This is another part of the app, which can give access to all your staffs to get documents, as they need it. Naturally, the documents to be shared with all will not remain confined to any special hard drive. The management can change the documents and place the most updated one, ready to be downloaded by the staffs, anywhere any place.

Collaborate - Your staffs will need to collaborate with each other so that they can get in touch with all others. If your office is having different departments, then this one is highly applicable to you. Your different departments need to get in touch with each other, in order to access different departmental supports. SharePoint is ready to give you the best option to support you.

Access to Supply Chain - There are different documents and details that you need to share with your supply chain vendors and retailers. Intranet will not allow you to reach them by any means. SharePoint gives you the access to Extranet and that will help you share your details with your vendors.

Implant Intelligence - Your business portfolio must have to be checked from time to time and for that, some of the graphics options are also the need. You will get a perfect support about the total graphical figures when you choose SharePoint in your organization.

Change Your Employee management style

The application is going to make your organization turn completely around and that too with its excellent interface. Get more details about the tool and implant that in your business.

  If your sales team can show the basic thing to the customers, without dealing with the IT team or any back-end team, will that not be helpful for your company? Empower your staffs with better and upgraded details through the SharePoint tool.

  Your staffs can even get in touch with each other while dealing with a task. The task can be a back-end job, where there is need of IT support, or it can be during a sales call, where there is need to chat with the back-end team to know the client history.

   You can also understand very well that the entire system is going to help the company to follow the compliance. Due to transparency in the system and accessibility of the different departments over the documents, compliance issues will be reduced by a lot.

 The tool can be accessed from anywhere and through different devices. Hence, there is no obligation in its usage. Your sales person can access the tool too when they are in a distant location for a call. Thus never allow your employee to return barehanded, only because he was not having the details or documents.

   Your budget is the last word that you need to think. You can like many things but can avail only that thing which can be availed within your budget. This is a tool that is perfectly within the budget of everyone. Just go to the website of the brand and check the pricing.

So, the tool is ready in your mind to be implemented. It’s only a time gap between your thought and your buying decision making. Grab the tool and implement in your company. Let all your staffs collaborate with each other and make your business prosperous. Make departmental inter-relation better than you ever expected and look at the performance.