Learn to Avoid Mistakes of Intranet Security

When you are using SharePoint or Office 365, you must be aware of the intranet security. There are some common mistakes or pitfalls that must be avoided after assessing the risks and the threats to your organization.

Passwords:  This is a very essential factor while using the intranet. Passwords must be changed, in a frequent manner, may be after 60 days. When you are using a combination of keyword symbols and letters with a good length, it is considered to be a good password. Make sure you are not using a single character or your pet’s common name as your password.

Firewall Set Up:  Never try setting up the firewall of your organisation in a hurry. Ensure that the default settings have been edited and tested properly before finally setting it up. A properly configured firewall can provide a security audit in most of the cases.

Rogue Code and Viruses: While performing any document management process, you are required to prevent viruses and rogue codes properly. The antivirus security packages come with browser settings, mail client settings, web page settings and write protection for different users. Java and other executables can be embedded in a single document or web page and can be opened with an application. The security policy of the organisation must include the settings of the antivirus programs which can be launched by default.

Remote Access:  If your organisation requires to be accessed from remote places, you must be careful of the security process of the intranet. You can allow a virtual private network for establishing secured connection with the intranet. Try to test and analyse the loopholes of the virtual private network before assessing from remote areas.

Encryption:  Encryption or the authentication process can be available with the authentication options such as the Secure Socket Layers. You can convert the entire authentication functions to the SSL or equivalent options.

Content Management:  When it comes to knowledge management or content publishing, the intranet is responsible for exchanging the information among the colleagues. You can update and verify the tables of the job functions including the web page data.

E-mail Management: Your organisation must maintain an active approach towards the email security. You must take note that your internet service provider (ISP) is providing you with a secure mail extension. If your ISP is not providing the secure multipurpose mail extensions, you might consider changing your provider.

Standard Software:  If you can identify any unauthorised software, immediately try to remove it. For maintaining the standard software, you must opt for the licensed servers where the bugs and the vulnerabilities can be repaired easily.

Security Audit:  For checking the weak points of the intranet, try to implement an annual security audit with spot check functions either quarterly or monthly.

As 100 % security is impossible in any computers, you can try as much as possible to avoid the pitfalls of the intranet security. Try to identify the threats and vulnerabilities and implement the safety measures. You can verify whether the system is meeting the security benchmark of your organisation or not.